When organizing an event, you are confronted by many decisions. Choosing a venue is the one decision that will have the largest impact on your event. The date of the event, catering options, and attendees’ pleasant experiences all are partly affected by which venue you select. If this sounds a bit intimidating, it doesn’t have too! Here are some guidelines about when to make decision, what to consider, and how to do better.
You’ve probably already considered this. For a local event, you may be looking for a venue within a reasonable distance from most attendees’ homes or places of work. It’s important to consider traffic, transportation, and parking. To reduce the chance for your attendees being late, provide them with a mobile event app, which is essentially a standard these days. With GPS maps, driving directions, and parking/shuttle information at their fingertips, your attendees will feel relieved.
Does the venue have a kitchen, or can it provide catering to your event? Does it have tables, chairs and linens you can use? If a venue has these items, you can save a great deal of money and effort by using what they have, assuming it matches your theme and ambiance. Does it have a setup/clean up crew? If you’ve found a venue which provides a setup and clean up crew, rejoice! This isn’t always the case. If these services aren’t available, you’ll need to build your event team or find volunteers.
Pay special attention to the existing decor inside the venue. What style is the architecture and what does the building’s interior convey? Accessibility refers to the possibility that everyone, especially those with special needs, can access the building and its amenities. Before you can answer this question, you’ll need to understand who your attendees are and what their needs are. At The Dutch Mill, we’ve been hosting amazing events of all sizes for years. No matter what your need, we are proud to offer a little bit of everything and is available to rent for your next special event year-round. From baby and wedding showers, to special luncheons we invite you to contact us for your next event and experience The Dutch Mill Difference! Approximately a one-hour drive from either Toronto or Niagara Falls, and easily accessible from any major highways, you’ll appreciate our warm, friendly service and delicious food! Visit 533 Millgrove Side Road Dundas, Ontario or call 905-689-7253.